Town Clerk's Office

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    While the Town Hall is closed to the Public in the COVID 19 Pandemic all Recordings can be mailed to the office or dropped in the mail slot at the front door. If you would like an emailed receipt please attached that request and information to your recording packet. for any other business, we can serve you at the entrance of the building. Appointments are available to use the vault on Wednesdays only. A mask must be worn. Call the Town Clerk for available dates and times.

    Please either call or email for any other requests and directives.

    Our hours of availablitly remain the same during this time.

                                                                            Stay Safe and Stay Well! 

     

     

     

     

     Town Clerk: Melissa Vincent

                                                 

    Phone: 860-974-0133 x5

    Email: townclerk@townofeastford.com

     

    Assistant to the Town Clerk: Johanna Wolfe

     

    The office of the Town Clerk is the repository for the maintenance and safekeeping of records for the Town of Eastford.

    Housed in the fire-proof vault or in the office of the Town Clerk are all land records, Town Meeting minutes, Town Ordinances, birth/marriage/death records, land surveys, election records, trade names, town reports, veterans discharge filings, Town board/commission/agency agendas and minutes, listings of Notaries Public, Justices of the Peace, and other historical documents.

    In addition to maintaining records, the Town Clerk’s Office is the place to go for absentee ballots, copies of vital records, dog licenses, marriage licenses, voter registration forms, etc.

     

    Absentee Voting

    Applications for absentee ballots are available from the Town Clerk’s office, can be printed from the link below, and are available on the Secretary of State’s website www.ct.gov/sots.  For most voting events, the application form is ED-3.  In the event of a referendum with less than three weeks notice, the correct form is ED-3R.  In filling out the application, please be sure to read the valid reasons for voting absentee in Connecticut.  One of the categories must apply.  Applications may be faxed (860- 974-0624) however, the original application form, bearing the voter’s signature, must be returned with the ballot in order for the vote to be counted.  When a completed application is received, the ballot will be issued immediately, either through the mail to the address the voter indicates, or in person.  Completed ballots must be received before the close of polls on the day of the vote. Please call 860- 974-1885 ext 5 if you have questions.

     

    On-Line Voter Registration

    For On-Line Voter Registration click the following link to the Secretary of State's website: On-line Voter Registration.  

    Residents may also check that their own voter information is correct, including address and party affiliation, by clicking the following link: Voter Lookup Tool.

     

    Land Records

     

    The vault in the Town Clerk’s office contains deeds of sale, mortgages and other records affecting real property in the Town of Eastford dating from incorporation in 1847 to the present. Records prior to 1847 are available in the Town of Ashford. Documents must be either originals or certified copies to be accepted for recording on the Land Records. There is a fee for recording; see the Basic Fee Schedule Link below for details.

     

    Every transfer of ownership must be accompanied by a Connecticut Department of Revenue Services Real Estate Conveyance Tax Return. Blank forms are available from the Town Clerk.

     

    On Line searching of Land Records is available by using the Town Clerk Portal link below.

     

    Vital Records

    Indexed listings of births, marriages, civil unions, and deaths are in the vault.

    Marriage and Death records are available to the public. PLease contact the Town Clerk for issuance or follow the link below.

    To request a Certified Copy of a Birth Certificate from Town

    For a birth occuring on or after January 1, 2003: You may request a certified copy of the birth certificate from any town vital records office or the State Vital Records Office.

    For a birth occurring prior to January 1, 2003: you may request a certified copy of the birth certificate ONLY from the following:

         * The town vital records office of the town where the birth occurred

         * The town of the Mother's residence at the time of birth

         * The State Vital Records Office

     

    To Obtain a Marriage License: Marriage Licenses must be obtained from the Town Clerk of the town in which the ceremony will occur. Blood tests are no longer required. There is no waiting period; the license is valid immediately. Licenses are valid for 65 days from the date of issuance. Following is the procedure for obtaining a marriage license in most circumstances. There are some instances – for example, when one party is under age – when the procedure may be slightly different.

    • Complete a Marriage License Worksheet with pertinent information. The information provided on the worksheet is used to create the printed license and is maintained by the Town Clerk until the license is returned following the ceremony. The worksheet is available from the Town Clerk or downloading from the Documents list below.
    • Both parties must appear in person, not necessarily together, to sign the license
    • Valid photo identification must be presented.
    • The cost is $50.00 – payable in cash or check payable to the Town Clerk of Eastford.
    • After the ceremony, the original is returned by the officiator to the Town Clerk for permanent filing. Certified copies are available from the Town Clerk for $20.00 each.

    Sports Licenses

    Sports Licenses are no longer available at the Town Clerk's Office. To obtain a license on line, please use the Sports Licenses at DEEP link below.

     

    Transfer Station Permits

    **Note that the cost has increased in 2021.   Permit cost is now $60 for one or two stickers.  Permits are available for purchase at the Transfer Station during regular open hours in the month of July 2021 except July 4, 24 and 25. You will need to show the registrations for the vehicles that the stickers will be on. Payable by cash or a check made out to the Town of Eastford. If you are new to town and your registration still has an old address on it, you will need to provide proof of residency in Town. (a utility bill addressed to you at your Eastford address for example)

    For the remainder of the year permits can be purchased at the Town Hall from either the Town Clerk or the Selectman's Assistant during regular office hours.

     

    Dog Licenses
    Please note that during the COVID pandemic the Town Hall offices are closed to the public entering. All dog licenses can be obtained through the mail or at the door of Town Hall during regular office hours. Please send or bring a copy of rabies vaccine certificate from your veterinarian, a check made out to the Eastford Town Clerk and a return stamped envelope.

    Mail to:

    16 Westford Road
    Eastford CT 06242

    Town Clerk Office hours Tuesday and Wednesday 10-12 and 1-4.  Open the 2nd and 4th Tuesday until 6:30 PM

     
    TOWN OF EASTFORD

    NOTICE TO DOG OWNERS             

    LICENSES MUST BE OBTAINED

    DURING THE MONTH OF JUNE

     
    Each owner or keeper of a dog of the age of six months or older, except dogs kept under a kennel, shall cause such dog to be licensed in the Town Clerk’s Office in the town where such dog is kept, ON OR BEFORE JUNE 30th ANNUALLY, or at such time as such dog becomes six months old, and annually thereafter, on or before June 30th.

    Any owner or keeper applying for a license for a dog shall submit to the town clerk a RABIES CERTIFICATE signed by a veterinarian, or a copy thereof, stating that such dog has been vaccinated against rabies, the date of the vaccination and the duration of the immunity provided by the vaccine. No license shall be issued unless the certificate indicates that the immunity provided by the vaccine is effective at the time of licensing.

    Proof of spay or neuter is required in the form of a veterinarian’s certificate.    

    Kennel licenses also need to be obtained or renewed in the month of June.

    FEES:

    SPAYED FEMALE or NEUTERED MALE………………… $8.00 each

    FEMALE OR MALE ……………………………………..…..$19.00 each

    KENNEL LICENSE (10 TAGS)……………………………………$51.00

     A $1.00 per month penalty will be charged after the month of JUNE.

     

     

    Helpful Links

    Basic Fee Schedule
    Secretary of State's Office
    Campaign Finance at Connecticut State Elections Enforcement Commission
    Connecticut Department of Public Health
    Sports Licenses at DEEP
    Town Clerk Portal

     

    Forms

    Application: Absentee Ballot
    Application: Absentee Ballot Emergency
    Application: Absentee Ballot for Referendum with Less Than 3 Weeks Notice
    Application: Marriage License
    Certificate of Name Change
    Adoption of a Trade Name
    Certificate of Name Change Form for Religious Organizations
    Trailer Permit Application
    Records Request: Copy of Birth Certificate
    Records Request: Copy of Birth Record from the State
    Records Request: Copy of Civil Union Certificat
    Records Request: Copy of Death Certificate
    Records Request: Copy of Marriage Certificate

     
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