Town Clerk's Office


    A RECANVAS VOTE has been called for the Republican Primary for the 2nd Congressional district.  The Recanvass will be held at the Town Office Building, 16 Westford Road, Lower Level, August 18, 2020 at 6:30PM.The public is welcome to observe but cannot participate. 




    August 11, 2020 Primary Absentee Ballot Information

    Per Governor Lamonts Executive Order to allow voters to vote by Absentee Ballot for the August 11, 2020 Primary, an Absentee Ballot application will be mailed to all eligible Active voters by the end of June. Because this is a Primary, eligible voters means all Active Republican and Democratic registered voters.  If you wish to vote by Absentee, please fill out the application you recieve in the mail and return it to the Town Clerk's Office.  A pre-paid, pre-addressed envelope will be included with your application. Once the Town Clerk's Office receives your application, you will be mailed a ballot packet which will also include a pre-paid, pre-addressed return envelope.

    As another option, for your convenience, there will also be a dropbox outside of the Town Hall Lower Level entrance that will be designated for the return of Absentee ballot applications and ballots only.

    The Polls will still be open on Primary Day and you can vote in-person if you so choose, therefore you will not use the mailed application at all and can discard.

    As the Town Hall remains closed to the public, we will not be issuing or accepting any applications or ballots in person. 







    Notice is hereby given that a Presidential Preference Primary of the Republican and Democratic Party will be held on August 11,2020, in each town.

    Notice is also hereby given that the following are the names of the candidates (including the category"Uncommitted") which are to appear on the ballot at said primary in the manner and in order in which such names and category are herein listed, under the office designation "Nomination for President of the United States", together with the addresses of such candidates:


    Democrats                                                                                Republicans

    Name and Address:                                                                Name and Address:


    Joe Biden, Wilmington, DE                                                   Donald J. Trump, Palm Beach FL

    Bernie Sanders, Burlington, VT                                           Roque "Rocky" De La Fuente, San Diego, CA

    Tulsi Gabbard, Kaplei, HI                                                       Uncommitted



    Dated at Hartford, Connecticut, this 30th Day of June, 2020.

    Denise Merrill

    Secretary of the State


    The foregoing is a copy of the notice which I have received from the Office of the Secretary of the State in accordance with Secs. 9-433 and 9-471 of the General Statutes.  As provided, such primary will be held on August 11, 2020.  The hours of voting at said primary and the location of the polls will be as follows:

    Hours of Voting:  6:00 a.m. to 8:00 p.m.

    Location of Polling Place:

    Town Office Building / Lower Level

    16 Westford Road


    ** Absentee ballots will be counted at the same location.


    Dated at Eastford, Connecticut, this 8th day of July, 2020

    Town Clerk- Melissa M Vincent

    Town of Eastford, Connecticut









    Notice is hereby given that a Primary of the political party listed below will be held in your town on August 11, 2020 for nomination to each office indicated below.


    Notice is also hereby given that the following are the names of the party-endorsed candidates, if any, are indicated by an asterisk.  Additionally, the following are the names of all other candidates who have filed their certificates of eligibility and consent to primary or have satisfied the primary petitioning requirements in conformity with the General Statutes as candidates for nomination to each office indicated, together with the street address of said candidates.


    OFFICE                                                                       PARTY                     CANDIDATE               ADDRESS 


    Representative in Congress 2nd Dist          Republican             *Thomas Gilmer           216 Neck Road, Madison CT 06443

                                                                                                                                   Justin Anderson        157 West Road, Salem CT 06420


    Dated at Hartford, Connecticut this 24th Day of June, 2020




    The foregoing is a copy of the notice which I have received from the Office of the Secretary of the State, in accordance with Section 9-433 of the General Statutes. As provided in said notice, a primary of the referenced Republican Party for nomination to the State or district offices therein specified will be held on August 11, 2020.  The hours of the voting at said primary and the location of the polls will be as follows:


    HOURS OF VOTING:    6:00 A.M. TO 8:00 P.M.

    LOCATION OF POLLING PLACE:   Town Office Building, 16 Westford Road / Lower Level


    ***Absentee Ballots will be counted at the same location


    Dated at Eastford Connecticut this 9th day of July, 2020


    Town Clerk-Melissa M Vincent 

    Town of Eastford, Connecticut








    Please note that during the COVID 19 pandemic the Town Hall is closed to the public. All dog licenses can only be obtained through the mail. Please send a copy of rabies vaccine certificate from your veterinarian, a check made out to the Eastford Town Clerk and a return stamped envelope.

    mail to: P.O. Box 98, Eastford CT 06242





    Each owner or keeper of a dog of the age of six months or older, except dogs kept under a kennel, shall cause such dog to be licensed in the Town Clerk’s Office in the town where such dog is kept, ON OR BEFORE JUNE 30th ANNUALLY, or at such time as such dog becomes six months old, and annually thereafter, on or before June 30th.

    Any owner or keeper applying for a license for a dog shall submit to the town clerk a RABIES CERTIFICATE signed by a veterinarian, or a copy thereof, stating that such dog has been vaccinated against rabies, the date of the vaccination and the duration of the immunity provided by the vaccine. No license shall be issued unless the certificate indicates that the immunity provided by the vaccine is effective at the time of licensing.

    Proof of spay or neuter is required in the form of a veterinarian’s certificate.    

    Kennel licenses also need to be obtained or renewed in the month of June.



    SPAYED FEMALE or NEUTERED MALE………………… $8.00 each

    FEMALE OR MALE ……………………………………..…..$19.00 each

    KENNEL LICENSE (10 TAGS)……………………………………$51.00


    A $1.00 per month penalty will be charged for each dog that remains

    unlicensed starting August 1st.


    While the Town Hall is closed to the Public in the COVID 19 Pandemic all Recordings can be mailed to the office or dropped in the mail slot    at the front door. If you would like an emailed receipt please attached that request and information to your recording packet.

    Please either call or email for any other requests and directives.

    Our hours of availablitly remain the same during this time.

                                                                            Stay Safe and Stay Well! 

     Town Clerk: Melissa Vincent


    Phone: 860-974-0133 x5



    Assistant to the Town Clerk: Johanna Wolfe


    The office of the Town Clerk is the repository for the maintenance and safekeeping of records for the Town of Eastford.

    Housed in the fire-proof vault or in the office of the Town Clerk are all land records, Town Meeting minutes, Town Ordinances, birth/marriage/death records, land surveys, election records, trade names, town reports, veterans discharge filings, Town board/commission/agency agendas and minutes, listings of Notaries Public, Justices of the Peace, and other historical documents.

    In addition to maintaining records, the Town Clerk’s Office is the place to go for absentee ballots, copies of vital records, dog licenses, marriage licenses, voter registration forms, etc.


    Absentee Voting

    Applications for absentee ballots are available from the Town Clerk’s office, can be printed from the link below, and are available on the Secretary of State’s website  For most voting events, the application form is ED-3.  In the event of a referendum with less than three weeks notice, the correct form is ED-3R.  In filling out the application, please be sure to read the valid reasons for voting absentee in Connecticut.  One of the categories must apply.  Applications may be faxed (860- 974-0624) however, the original application form, bearing the voter’s signature, must be returned with the ballot in order for the vote to be counted.  When a completed application is received, the ballot will be issued immediately, either through the mail to the address the voter indicates, or in person.  Completed ballots must be received before the close of polls on the day of the vote. Please call 860- 974-1885 ext 5 if you have questions.


    On-Line Voter Registration

    For On-Line Voter Registration click the following link to the Secretary of State's website: On-line Voter Registration.  

    Residents may also check that their own voter information is correct, including address and party affiliation, by clicking the following link: Voter Lookup Tool.


    Land Records


    The vault in the Town Clerk’s office contains deeds of sale, mortgages and other records affecting real property in the Town of Eastford dating from incorporation in 1847 to the present. Records prior to 1847 are available in the Town of Ashford. Documents must be either originals or certified copies to be accepted for recording on the Land Records. There is a fee for recording; see the Basic Fee Schedule Link below for details.


    Every transfer of ownership must be accompanied by a Connecticut Department of Revenue Services Real Estate Conveyance Tax Return. Blank forms are available from the Town Clerk.


    On Line searching of Land Records is available by using the Town Clerk Portal link below.


    Vital Records

    Indexed listings of births, marriages, civil unions, and deaths are in the vault.

    Marriage and Death records are available to the public. PLease contact the Town Clerk for issuance or follow the link below.

    To request a Certified Copy of a Birth Certificate from Town

    For a birth occuring on or after January 1, 2003: You may request a certified copy of the birth certificate from any town vital records office or the State Vital Records Office.

    For a birth occurring prior to January 1, 2003: you may request a certified copy of the birth certificate ONLY from the following:

         * The town vital records office of the town where the birth occurred

         * The town of the Mother's residence at the time of birth

         * The State Vital Records Office


    To Obtain a Marriage License: Marriage Licenses must be obtained from the Town Clerk of the town in which the ceremony will occur. Blood tests are no longer required. There is no waiting period; the license is valid immediately. Licenses are valid for 65 days from the date of issuance. Following is the procedure for obtaining a marriage license in most circumstances. There are some instances – for example, when one party is under age – when the procedure may be slightly different.

    • Complete a Marriage License Worksheet with pertinent information. The information provided on the worksheet is used to create the printed license and is maintained by the Town Clerk until the license is returned following the ceremony. The worksheet is available from the Town Clerk or downloading from the Documents list below.
    • Both parties must appear in person, not necessarily together, to sign the license
    • Valid photo identification must be presented.
    • The cost is $50.00 – payable in cash or check payable to the Town Clerk of Eastford.
    • After the ceremony, the original is returned by the officiator to the Town Clerk for permanent filing. Certified copies are available from the Town Clerk for $20.00 each.

    Sports Licenses

    Sports Licenses are no longer available at the Town Clerk's Office. To obtain a license on line, please use the Sports Licenses at DEEP link below.



    Helpful Links

    Basic Fee Schedule
    Secretary of State's Office
    Campaign Finance at Connecticut State Elections Enforcement Commission
    Connecticut Department of Public Health
    Sports Licenses at DEEP
    Town Clerk Portal



    Application: Absentee Ballot
    Application: Absentee Ballot Emergency
    Application: Absentee Ballot for Referendum with Less Than 3 Weeks Notice
    Application: Marriage License
    Certificate of Name Change
    Adoption of a Trade Name
    Certificate of Name Change Form for Religious Organizations
    Trailer Permit Application
    Records Request: Copy of Birth Certificate
    Records Request: Copy of Birth Record from the State
    Records Request: Copy of Civil Union Certificat
    Records Request: Copy of Death Certificate
    Records Request: Copy of Marriage Certificate

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